Outback Spiritual Festival (“Festival”) is presented by Outback Spiritual Festival (ABN 582 793 025 36) (“Organiser”). 

The purchase of the entry ticket to the festival (“the Holder”). 

Tickets, stall or contributor fees which are sold, gifted or allocated by the festival are done so on the express condition that the holder is bound to the following terms and conditions of sale and entry, which form part of the contract between the festival and the holder. 

The Terms and Conditions of Sale and Entry apply to all visitors to the festival site. 

General Refunds Policy

A change in personal circumstances (interest, medical, work or family related) of the holder does not entitle the return or exchange of the wristband. 

Tickets and other expenses associated with the festival will not be refunded in whole or in part under any circumstances including, but not limited to, holders being asked or forced to leave, holders deciding not to attend any portion of the festival, the possible non-appearance of any particular person, expected by the holder, whether advertised or not. 

Holders agree that Organiser, and their agents and servants, are not liable for acts of God, the weather, strikes, another pandemic, protests, fires or actions taken by government agencies and similar causes beyond the reasonable control of Festival and understand expenses will not be refunded in whole or in part in these circumstances.  

Aspects of the Festival including but not limited to programming, ticket price and capacity are subject to change at any time without notice to the holder. 

The Organiser reserves the right to cancel or postpone the festival for any reason. 

Any valid refunds will not include the booking fee. 

Holders should carefully consider the refund and cancellation policies of travel, accommodation and other goods or service providers when making arrangements for attendance at the festival. 

Holders may also wish to consider taking out a relevant insurance policy to cover for any losses in the event of cancellation, rescheduling or relocation. 

The Organiser makes no representations in relation to the matters in Items 7 and 8. The Holder is responsible for carrying out all of its own investigations in relation to the Refund and Cancellation Policies for its arrangements associated with the festival and as regards any insurance requirements relevant to the Holder.   

On-sale of Entry Ticket

Please consider the dates carefully before purchase. If you can no longer attend, you are welcome to on sell you ticket at oztix.com. The failure of the Holder to on sell their tickets does not in any way entitle the Holder to a refund. 

Force Majeure

In the event the festival date is cancelled as a result of any event beyond the reasonable control of the Organiser, including acts of god, natural disasters, acts of government, strikes, lockouts or other industrial disturbances, blockades, wars, insurrections or riots, epidemics, pandemics, government restrictions, landslides, fires, storms, floods, explosions or other similar causes beyond the control of the Organiser, full or partial refunds of tickets or granting credit vouchers, shall be at the Organiser’s sole and absolute discretion and will only be provided in the event such refunds or credit vouchers do not detrimentally impact Festival’s legitimate business interests. 

Reselling Tickets

You can resell your tickets via Oztix 

Terms

The terms and conditions that apply to any particular transaction will be the published terms and conditions at the time the transaction was finalised. The Organiser may alter or change the terms and conditions as they appear on its website from time to time and the new terms and conditions shall apply to the holder and be, effective immediately upon posting to the website. It is the responsibility of the holder to check the terms and conditions at: www.outbackspiritualfestival.com.au 

Self-Care

By purchasing a ticket to the Outback Spiritual Festival, the Holder agrees and personally undertakes to the Organiser that: 

• I am fully responsible for my state of health, be it physical, mental, emotional and spiritual upon my arrival and throughout the festival. 
• I am responsible for choosing to attend workshops, presentations and engage in experiences that are of interest to me without knowing exactly what content will be delivered or how I may respond and/or react to this content. 
• I am responsible for my experience and how I respond and/or react to any such experiences during the festival.
• It is my responsibility to ask or call for support if I need it. 

Holders acknowledge that they are physically able to participate in events and associated activities at the venue, and that they have not been advised otherwise by a qualified medical professional. 

Services

Purchasers and Holders accept that the internet, temporary mobile phone towers and other utilities are not always reliable, and that system outages and interruptions may occur, and this is not a cause for refund. 

Claims and Compensation

To the full extent permitted by law, Holders waive all legal rights of action (on behalf of themselves, their heirs, executors, administrators, and assigns) against and fully release the Organiser, its agents, employees, contributors, members and volunteers for all claims for compensation for loss, damage, injury (including, but not limited to, bodily injury, mental anguish, emotional distress, sickness, disease), molestation (including, but not limited to, assault, interference, bullying, abuse) or death howsoever arising out of or in relation to the holder’s participation in the Festival. This includes, without limitation, liability for any negligent or tortious act or omission on the part of the persons released, or under statute or for breach of these terms and conditions. 

WARNING: If the Holder participates in these activities, the Holder’s rights to sue the supplier under the Fair Trading Act 1999 if the Holder is killed or injured because the activities were not supplied with due care and skill, or were not reasonably fit for their purpose, are excluded, restricted or modified in the way set out in or on this notice. 

For enquiries, feedback or complaints, please contact us by email: info@outbackspiritualfestival.com.au 

OUTBACK SPIRITUAL FESTIVAL WELCOMES ALL HUMANS. All ages, genders, sexual orientation, ethnicities and cultures are welcome.

Alcohol

The Organiser shall not supply any alcohol as part of the festival. No holder shall be entitled to bring into the festival site any alcohol. Holders are able to purchase alcohol in the designated licence area of the festival and any alcohol purchased from the third-party licensee conducting the sale of alcohol shall only consume that alcohol within the licensed area designated on site and nowhere else. It shall be a basis of removal from the festival for any alcohol to be consumed outside of the licensed area. 

Conduct

Holders must behave in a polite and courteous manner at all times whilst at the festival. 
Holders must take direction from the Event Organiser and security staff whilst on Site at all times. Any serious failure to comply with the directions from the Event Organiser and/or security staff shall result in the Holder being removed from the festival.   

The Event Organiser reserves absolutely any and all rights to determine in consultation with security staff whether or not Holder is to be removed from the site and by accepting these terms and conditions the Holder acknowledges and agrees that any decision made by the Event Organiser and/or the security staff in this regard is final and absolute and that they will have no ability to make any complaints for either their refusal of entry and/or their removal from the Festival.  
Rude and offensive behaviour will not be tolerated and any Holders that conduct themselves inappropriately will be refused entry to the site and will forfeit their entry pass (or will be removed from the festival if festival has commenced).

Terms and Conditions for Market Stall Holders, Workshop Presenters, Practitioners and Performers – Outback Spiritual Festival 26 & 27 August 2023.

DEFINITIONS
The following definitions apply in the interpretation of these Terms and Conditions:
“Festival” means the Outback Spiritual Festival.
“OSF” means Outback Spiritual Festival, its staff and delegated officers and its event the Outback Spiritual Festival.
“Event Organiser” means Outback Spiritual Festival ABN 58 279 302 536
“Exhibitor” means Retail Market Site Holders, Practitioners, Workshop Presenters and Performers and their employees, subcontractors and agents engaged to conduct the staff, present workshops for and on behalf of the Exhibitor.

In consideration of the successful application by the Exhibitor to exhibit at the festival as a result of the successful acceptance of the expression of interest made by the Exhibitor to the event organiser, set out below are the terms and conditions for Exhibitors at the Festival.

It is a fundamental term and condition of the Exhibitor’s entry to the festival grounds and from prior to the festival during the set-up phase, during the festival and in the removal of the stalls post the festival that all of these terms and conditions be abided by the Exhibitor. It is a further fundamental term of the Exhibitor’s entry into the festival on the terms and conditions set out below that these terms and conditions bind not only the Exhibitor but also their employees and agents engaged to conduct the stall, practice their modalities, perform and present workshops for and on behalf of the Exhibitor.

Liability and Indemnity

The Exhibitor hereby indemnifies and keeps indemnified Outback Spiritual Festival, its employees and agents against any liability, action, claim, demand, costs, charges or expenses, arising as a result of any act, omission, negligence or thing done or omitted to be done by the Event Organiser or any servant, representative, agent, invitee or licensee of the Event Organiser or any other person or persons under their direction.

The Exhibitor warrant to us that you have obtained all necessary licences and permissions from all parties required for you to conduct your exhibit at the festival and that in carrying out your exhibit you are not infringing any rights of any third party by conducting the exhibit at the festival. The Exhibitor indemnifies the Event Organiser in respect of any claims, damage, loss, liabilities, costs, charges or expenses that are suffered or incurred by us as a result (whether directly or indirectly) of your failure to obtain any and all such necessary licences or permissions or to pay any relevant fees in relation to the same.

Health and Safety
COVID-19

The Exhibitor shall ensure that it complies with all NSW State and Federal Government laws, regulations, directions, requirements, crowd restrictions and health practices in relation to COVID-19; it manage its staff and volunteers, clients/patients and workshops attendees to comply with any applicable COVID-19 isolation requirements as directed by the relevant health authorities and/or the reasonable direction of the Event Organiser.

Vehicles

Vehicles of the Exhibitor will be allowed on the Outback Resort grounds from 3PM Friday 25th August to 8AM Saturday August 23 to unload any necessary items. No vehicles (except those parked at their accommodation located on the Outback Resort grounds) will otherwise be allowed on the Resort grounds during the festival whatsoever. Vehicles will be allowed onsite again from 10PM Sunday 27th August to 11AM Monday 28th August 23.

During the times that vehicles of the Exhibitor are allowed onsite please ensure that:

• Vehicles give way to pedestrians
• Travel onsite is no faster than 10KM/H
• Be considerate of others when parking/unloading

During festival hours ensure that:

• Vehicles are parked in designated parking areas/ in front of your accommodations
• No vehicles enter the Outback Resort (other than designated parking areas) for any reason (except where written permission is sought from the Event Organiser)

The Event Organiser has no responsibility whatsoever to safeguard the vehicles of the Exhibitor at any time whatsoever. It is a fundamental term and condition of the entry of any vehicles of Exhibitors and their agents or employees that those vehicles be registered and insured. The Event Organiser reserves the right to seek to inspect proof of registration and insurance of any vehicles on the Outback Resort grounds.

Electricity requirements and fees

Exhibitors requiring access to electricity for their exhibit must nominate this on their Expression of Interest/Application Form so that adequate provisions can be made for all Festival electrical requirements. Electrical fees shall be determined by the Event Organiser and are detailed in the Festival Contract. Fees are non-negotiable The Exhibit warrants that all electrical appliances and equipment shall be in safe working order and have current test tags fitted. Any untested or faulty equipment will not be allowed to be plugged in on the OSF site. All Exhibitors undertake to indemnify the Event Organiser and the owner of the Outback Resort in respect of any and all damage and/or loss whatsoever caused in any way of any faulty electrical appliances and equipment brought onto the site by Exhibitors (indemnity).

Marquees and tents

All tents/marquees brought on-site by Exhibitors must be of a good standard.
All marquees and temporary structures bought onsite by exhibitors will be housed within a larger marquee structure. If for any reason your exhibit (3m x 3m) is set up outside the larger marquee you will be required to weigh your marquee/tent down with suitably weighted objects (sandbags or weights) each leg to prevent potential wind interference.

Goods and services sold

Exhibitors must only sell those items that have been listed in their application so that chances of selling ‘double up’ items is controlled. Certain Exhibitors may have exclusive rights and restrictions must apply The Event Organiser reserves all rights and an absolute discretion to determine Exhibitors allowed to exhibit for the purposes of the festival and shall use its reasonable endeavours to ensure there is a reasonable mix of Exhibitors providing different and diverse products and/or experiences. Please contact the Event Organiser if you wish to alter or amend your proposed menu of goods/services.

Public liability insurance

All Exhibitors must hold $20 million Public Liability Insurance as a precondition of entry into that Festival. A copy of your Public Liability Policy must be forwarded to the Event Organiser prior to 1st August 23.

It is the responsibility of the Exhibitor to possess adequate property damage insurance for their own property used at the festival. It is a precondition of acceptance into the festival that Exhibitors provide to the Event Organisers upon request any and all current policies of insurance as required in the absolute discretion of the Event Organiser.

Communication

The Event Organiser will communicate with Exhibitors via email in most instances or via mobile phone to the email address or mobile phone number nominated by the Exhibitor on their application form. It is important that you respond to any communications promptly. If the Event Organiser is unable to make contact with you for an extended period of time, your site may be forfeited. Please nominate your preferred communication method and all reasonable efforts will be made to accommodate this.

Fee schedule

Exhibitor fees are determined by the Event Organiser and are detailed in the Festival Contract. Fees are non-negotiable.

Attendance

The Event Organiser makes no guarantees or representatives as to the crowds that will be in attendance at the festival or to the profits or losses you may make at the event. The festival is an all-weather event. The festival will continue in rain, hail or shine unless the conditions are deemed unsafe to continue. No refunds will be made if you choose not to attend due to inclement weather.

Fees

Exhibitor fees are payable 30 days before the event. Where contract is submitted within 7 days of the festival, fees are payable immediately. No Exhibitor will be allowed to enter and/or the festival grounds trade unless fees are paid.

Exhibitor fees are as follows:

• Retail Market Stall Exhibitor site fee $100 – this is inclusive of site rental fee (3m x 3m) AND admission to the entirety of the festival (3PM 25th to11AM 28th August 23) This $300 is admission for TWO people only. Additional people attending to assist with exhibit will be required to purchase an Exhibitor pass (discounted entry fee of $30).
• Practitioner Site Exhibitor site fee $100 – this is inclusive of site rental fee (3m x 4m) AND admission to the entirety of the festival (3PM 25th to 11AM 28th August 23) This $100 is admission for TWO people only. Additional people attending to assist with exhibit will be required to purchase an Exhibitor pass (discounted entry fee of $30).
• The Event Organiser reserves the right to reduce the Exhibitor Fee at any time, for any reason they see fit, for any exhibitor.
• Workshop presenters and performers that are not holding a Market Stall or Practitioner Site are not required to pay a fee, but are required to purchase Entry Passes ($30) so that they are bound by Terms & Conditions

Cancellation

Cancellations must be notified in writing 14 days prior to the event, or the full fee will be surrendered to the Event Organiser.

Termination

If this agreement is breached the Event Organiser reserves the right to terminate this agreement and take possession of the exhibit site. The Event Organiser reserves the right to expel any Exhibitor or their staff at any time. Without notice to the Exhibitor

Conduct

Exhibitors and their staff must behave in a professional and courteous manner at all times. Bringing Alcohol on site is a serious breach of OSF and Outback Resort Broken Hill Liquor Licence conditions and will result in the Exhibitor being removed from the festival with no refund of site fees.

Exhibitors must take direction from the Event Organiser and security staff at all times. Any serious failure to comply with the directions from the Event Organiser and/or security staff shall result in the Exhibitor being removed from the festival. The Event Organiser reserves absolutely any and all rights to determine in consultation with security staff whether or not Exhibitors are to be removed by the site and by accepting these terms and conditions the Exhibitor acknowledges and agrees that any decision made by the Event Organiser and/or the security staff in this regard is final and absolute and that they will have no ability to make any complaints for either their refusal of entry and/or their removal from the Festival. Rude and offensive behaviour will not be tolerated and any Exhibitors that conduct themselves inappropriately will be refused entry to the site and will forfeit their fees (or will be removed from the festival if festival has commenced).

It is essential that no exhibitor use the festival to push or pursue their own personal, or any political agendas. The Event Organiser reserves the right to ask exhibitors to leave the festival if it is deemed by the Event Organiser such agendas are being pursued.

This event is an ALL-AGES event and any exhibitor content must be considerate of this.

Subletting

Exhibitors shall not be entitled to assign, share or sublet all or part of their site without prior written consent from the Event Organiser.

Use of Aboriginal and Torres Strait Islander Traditional Knowledge

If your exhibit involves the use of Aboriginal or Torres Strait Islander traditional knowledge or intellectual property, you must:
(a) to the extent required by applicable laws, seek free, prior and informed consent and/or involvement from the relevant traditional owners (i.e., consent given voluntarily and without coercion, intimidation or manipulation);
(b) respect Aboriginal and Torres Strait Islander Peoples’ ownership of their traditional knowledge and the cultural protocols associated with it;
(c) endeavour to hire and remunerate Aboriginal providers to share traditional knowledge firsthand where applicable; and
(d) attribute any known owners of the traditional knowledge or intellectual property wherever it is used.

In the event that you do intend to use Aboriginal or Torrens Strait Islander knowledge or intellectual property then you must disclose this at the time of submitting your initial application to the exhibit at the Festival so that the Event Organiser can endeavour to make all reasonable enquiries to satisfy itself that in allowing the Exhibitor to exhibit it does not offend any rights of the traditional owners in respect of any of the aspects referred to in subparagraphs (a) to (d) above.

Accreditation – Exhibitor Staff Access

Access passes shall be distributed to Exhibitors and their staff at least 7 days prior to the festival commencing (where this is not possible access passes will be available at the gate from 3PM 25th August 23. Access passes must be worn at all times within the festival site and must not be removed until conclusion of the festival (or relevant day). OSF reserves the right to refuse admission to any person without assigning any reason for the decision.

Security

Security guards are on site throughout the duration of the event. All effort is made to secure the festival site, but no responsibility will be taken for loss or damage to any person or goods whether or not that loss, damage or injury arises from the negligence of staff or contractors employed by the Outback Spiritual Festival.

Exhibitors may remove stock/equipment each night and it is recommended that you remove any valuables overnight.

Site Restrictions

• No pets or livestock will be permitted on the festival site, except in accordance with legislation
• Use of amplified music by Exhibitors is prohibited.
• Sleeping/camping on site is not permitted unless you have Outback Resort accommodation. Camping information is available on the OSF Website
• Exhibitors must adhere to the festival Entry Conditions as outlined on the OSF Website
• Exhibitors and their staff must not bring any prohibited items into the site: No alcohol or illicit drugs, glass, umbrellas, shade tents, fire/fireworks, video cameras or professional cameras.
• Exhibitors may only smoke in Designated Outdoor Smoking Areas. No food or drink is to be consumed in these areas.

Risk Management

Marquees, stands, fittings, tools and all goods or other articles brought onto the festival area by the Exhibitor, or their contractors will be at the sole risk of the Exhibitor. Event Organiser will not be responsible for any loss or damage in any circumstances whatsoever.

Event Organiser is not responsible for any loss caused by failure of electricity and other essential services, or for loss or damage arising directly or indirectly through war, acts of God, acts of terrorism, strikes, lockouts, riots, disturbances or commotions or other causes beyond the control of council within or outside the festival area.

Event Organiser will not be liable to any Exhibitor for the acts or conduct of any Contractor, any other Exhibitor or their servants and agents or any member of the public.

Set Up/Pack down Times

All Exhibitors will be able to start set up from 3PM Friday 25th August and pack down before 11AM Monday 28th August 23. Exhibitors must not pack up prior to the conclusion of the festival. Those who pack down stalls or remove equipment prior (except valuables for overnight safe keeping) to the conclusion of the festival will not be eligible to exhibit at future events.

Intellectual Property

All exhibitors shall retain their intellectual property rights, except where permission has been expressly given to the Event Organiser to use specific content for advertising and marketing purposes. That permission extends to future use and future festivals. The Festival Contract nominates where, when and what content has been made available to the Event Organiser. Publicly available content may be used by the Event Organiser for publicity and marketing purposes also.

Any content made at the festival will be the joint property of the Event Organiser and the Exhibitor/creator, including but not limited to photos, audio recording, video recordings and paintings. Content created at the festival will be made available to the Event Organiser for publicity and marketing purposes, now and in the future.

In the event that you are accepted as an Exhibitor for the Festival you acknowledge and consent to the Event Organiser in its absolute discretion to publish any and all it considers appropriate for publicity and marketing purposes and that you as an Exhibitor do not have any ability to limit and/or compromise the content of such publication.